Auto repair bookkeeping.
Parts, labor and the bay that is never quite full. Monthly bookkeeping for independent repair and service garages. Parts and labor tracked separately so the margin on each is visible, and sales tax on parts handled every month.
A garage has two margins, and most books only show one.
Labor and parts carry different margins and different tax rules. Blended into one number, a busy month can still be a losing one.
Parts versus labor
Every invoice split, so you see the margin on parts and the margin on labor as two numbers.
Parts inventory and cores
What is on the shelf, what is on order, and core charges that come back. Tracked so inventory is a real number at year end.
Sales tax on parts
Taxable parts, non-taxable labor, and the Minnesota return filed on time every period.
Equipment and the building
Lifts, scan tools, compressors. What is expensed, what is depreciated, and the lease or mortgage handled right.
A close that keeps up with the bays.
Repair work is steady, with a spring and fall bump. The books just need to close the same way every month.
- Every month
Bank, card and parts vendor accounts reconciled. Invoices split parts and labor. Statements inside 20 days with both margins shown.
- Monthly or quarterly
Sales tax on parts filed. A look at parts markup against what the suppliers are charging you.
- January
Year-end inventory count recorded, books closed for your preparer, 1099s out, equipment purchases documented.
- Before a hire or a second bay
The numbers on whether the labor margin supports it. That is a monthly review conversation.
Usually one of these two.
Inventory, sales tax and equipment make tax-ready books the sensible floor. The monthly review earns its place when you are deciding on a hire or a second bay.
From $600/ month
For an owner who wants more of the accounting handled. Most people land here.
- Everything in The Basics
- Statements within 15 days, plus a cash-flow statement and a monthly management report
- Tax-ready books, and I work directly with your tax preparer
- Accounts receivable and payable managed and reported
- A monthly check-in on where you stand, and an annual budget
- 1099s handled, up to 20
From $1,800/ month
For an owner who wants a second set of eyes on the numbers and an ongoing financial partner.
- Everything in The Basics and The Foundation
- Statements within 10 days, transactions reconciled weekly
- A financial review call twice a month
- Quarterly budget-to-actual review, KPI and trend analysis
- Working-capital oversight and planning for what is next
- Workflow and automation support
Payroll is an add-on on The Foundation and The Partner, quoted by headcount and filings. All three tiers
What auto repair owners ask.
If yours is not here, the 15-minute call is where it gets answered.
Yes. The invoicing system stays where it is and its reports feed the books. I do not need you to change how you write up a ticket.
Parts are taxable, labor generally is not. Invoices are split so the return is right, and it is on the calendar every period.
Not to start. A first count at year end gives your preparer a real number, and from there it is a once-a-year job.
Payroll is an add-on on The Foundation and The Partner, quoted by headcount and filings, including flat-rate or hourly technicians.
Fifteen minutes, whenever the bay is empty.
Tell me how you invoice and where the books are today. I will tell you which tier fits and what it costs.