Restaurant and bar bookkeeping.
Thin margins do not forgive loose books. Monthly bookkeeping for restaurants, bars and cafes. Sales reconciled to the register, food and labor cost in front of you every month, and the sales tax and tips handled without a scramble.
Four numbers a restaurant has to see every month.
Most restaurant owners know their sales. Fewer know their prime cost, and that is the number that decides whether the year works.
Sales reconciled to the point of sale
Card deposits, cash, tips and third-party delivery all land differently. I reconcile what hit the bank to what the register says you sold.
Food and beverage cost
Purchases tracked by category so cost of goods is a real percentage, not a guess. Liquor, food and paper each on their own line.
Labor and tips
Payroll with tip reporting is an add-on, and the books track labor as a percentage of sales so you see it move before it hurts.
Sales tax and vendor terms
Minnesota sales tax on food and drink, filed on time, and vendors paid on terms rather than whenever the statement shows up.
A monthly close, built for a business that runs daily.
The register runs every day. The books need one clean line per month, and a number you can act on.
- Weekly
Sales and deposits matched. Anything that does not tie out gets flagged while the week is still fresh.
- Monthly
Reconciled, categorized, and statements inside 20 days with food cost, labor and prime cost as percentages of sales.
- Quarterly
Sales tax filed, a look at menu pricing against cost, and the seasonal pattern in your own numbers.
- January
Year-end books closed for your preparer. 1099s for any contractors. Equipment purchases documented.
Usually one of these two.
The monthly review is where food cost and labor get looked at with someone who is not in the kitchen. A small cafe with one register can fit the first tier.
From $600/ month
For an owner who wants more of the accounting handled. Most people land here.
- Everything in The Basics
- Statements within 15 days, plus a cash-flow statement and a monthly management report
- Tax-ready books, and I work directly with your tax preparer
- Accounts receivable and payable managed and reported
- A monthly check-in on where you stand, and an annual budget
- 1099s handled, up to 20
From $1,800/ month
For an owner who wants a second set of eyes on the numbers and an ongoing financial partner.
- Everything in The Basics and The Foundation
- Statements within 10 days, transactions reconciled weekly
- A financial review call twice a month
- Quarterly budget-to-actual review, KPI and trend analysis
- Working-capital oversight and planning for what is next
- Workflow and automation support
Payroll is an add-on on The Foundation and The Partner, quoted by headcount and filings. All three tiers
What restaurants and bars owners ask.
If yours is not here, the 15-minute call is where it gets answered.
Yes. Square, Toast, Clover and the rest all produce a daily sales report, and that report is what the bank deposits get matched against.
Tips are tracked separately from sales and flow through payroll. Payroll with tip reporting is an add-on, quoted by headcount.
I prepare the numbers and can file, depending on how your account is set up. Either way it is on the calendar every month, not a surprise.
Common, and fixable. Catch-up is quoted by how far behind things are, then the monthly work starts from a clean line.
Fifteen minutes, between lunch and dinner.
Tell me about the place, the register and where the books are today. I will tell you which tier fits and what it costs.