Golf course bookkeeping in Minnesota.
Four businesses on one property, and books that show which one made money. Monthly bookkeeping for courses, with the departments kept separate and a close you can count on. The season ends. The books should not be a second season.
Most courses see one number. You should see five.
A course is four businesses that share a parking lot. Rolled into one profit and loss, a great year in events can hide a bar that is losing money. I keep each one on its own books and give you the total on top.
Food and beverage
Cost of goods, tips, comps and the bar. The margin here is thin and it hides inside the course total unless it is tracked on its own.
Pro shop
Inventory that has to be counted, vendor terms, and merchandise that moves in two months of the year.
The course
Labor, fuel, chemicals, equipment and the repairs that never wait. The biggest line and the hardest to budget.
Events and memberships
Deposits, prepaid dues and outings that get paid for in March and played in July. Revenue that has to be recognized in the right month.
Switch when the course is closed, not when it is full.
Nobody changes bookkeepers in June. Fall and winter is when a course has time to think, and it is when the books can start clean on January 1.
- October to November
Fifteen-minute call, a look at the current books, a quote for any catch-up. Access set up before the holidays.
- December
Prior months reconciled and closed. Department structure built in the books. Last year's numbers become this year's budget.
- January
First clean close of the new year, within the month. Off-season spending tracked against the budget every month until opening day.
- Opening day on
You run the course. The books close every month, on a day you can count on, and you see each department on its own.
Usually one of these two.
Inventory and payroll make tax-ready books worth it, and the monthly review is where the off-season budget gets built. A nine-hole public course with a small crew can fit the first tier.
From $600/ month
For an owner who wants more of the accounting handled. Most people land here.
- Everything in The Basics
- Statements within 15 days, plus a cash-flow statement and a monthly management report
- Tax-ready books, and I work directly with your tax preparer
- Accounts receivable and payable managed and reported
- A monthly check-in on where you stand, and an annual budget
- 1099s handled, up to 20
From $1,800/ month
For an owner who wants a second set of eyes on the numbers and an ongoing financial partner.
- Everything in The Basics and The Foundation
- Statements within 10 days, transactions reconciled weekly
- A financial review call twice a month
- Quarterly budget-to-actual review, KPI and trend analysis
- Working-capital oversight and planning for what is next
- Workflow and automation support
Payroll is an add-on on The Foundation and The Partner, quoted by headcount and filings. All three tiers
What golf courses owners ask.
If yours is not here, the 15-minute call is where it gets answered.
After the last round of the season and before the budget is set. Fall and winter. You have time to think, the new books start clean on January 1, and nobody is changing systems in the middle of a member-guest.
Yes, and that is the point. Food and beverage, the pro shop, the course, and events and memberships each get their own profit and loss, and you also get the one for the whole property.
Payroll is an add-on on The Foundation and The Partner, quoted by headcount and filings. Seasonal swings are normal for a course and the quote accounts for them.
Read access to the bank and card accounts, the point-of-sale and tee-sheet reports you already run, and whatever the current books look like. If they are behind, catch-up is quoted separately.
Talk before the snow does the deciding.
Fifteen minutes in the off-season. Tell me how the course is set up and I will tell you what the books should look like and what it costs.