Bookkeeping for landscaping and lawn care.
Eight months of revenue, twelve months of bills, and books built for that. Monthly bookkeeping for landscapers, lawn care and snow removal. Built for a business where the money arrives in one season and the equipment payments do not care.
Seasonal businesses fail in the off-season, and it is decided in July.
A landscaper's books are less about categorizing expenses and more about knowing, in August, whether there is enough to get through March.
Contracts versus one-time work
Mowing contracts, installs and snow are three different businesses with three different margins. Each gets its own line.
Prepaid seasons and snow retainers
A customer who pays for the season in April has not paid you for April. Deferred revenue, tracked right, keeps the summer from looking richer than it is.
Crews and seasonal payroll
Headcount that doubles in May and halves in October. Payroll is an add-on quoted for exactly that swing.
Equipment
Mowers, trucks, plows, trailers. What is expensed, what is depreciated, and which loan payment belongs to which piece.
The year, the way the books see it.
The season sets the calendar. The job is making sure the off-season is funded before it arrives.
- March to April
Books ready before the rush. Contract billing set up, prepaid seasons recorded as deferred revenue, crews on payroll.
- May to September
Reconciled every month, statements inside 20 days, and a running number for what the off-season will cost.
- October to November
Snow contracts set up, equipment purchases documented, and a straight answer on whether the summer covered the winter.
- December to February
Year-end books closed and handed to your preparer. 1099s out. Pricing for next season set with last season's numbers in front of you.
Usually one of these two.
The monthly review pays for itself in a seasonal business, because the off-season budget is the whole game. A solo mowing route with no crew fits the first tier.
From $600/ month
For an owner who wants more of the accounting handled. Most people land here.
- Everything in The Basics
- Statements within 15 days, plus a cash-flow statement and a monthly management report
- Tax-ready books, and I work directly with your tax preparer
- Accounts receivable and payable managed and reported
- A monthly check-in on where you stand, and an annual budget
- 1099s handled, up to 20
From $1,800/ month
For an owner who wants a second set of eyes on the numbers and an ongoing financial partner.
- Everything in The Basics and The Foundation
- Statements within 10 days, transactions reconciled weekly
- A financial review call twice a month
- Quarterly budget-to-actual review, KPI and trend analysis
- Working-capital oversight and planning for what is next
- Workflow and automation support
Payroll is an add-on on The Foundation and The Partner, quoted by headcount and filings. All three tiers
What landscaping and lawn care owners ask.
If yours is not here, the 15-minute call is where it gets answered.
That is the normal case here. Prepaid contracts get recognized month by month, and the report shows the year the way it actually runs.
Payroll is an add-on on The Foundation and The Partner, quoted by headcount and filings, and the quote accounts for a crew that changes size twice a year.
Yes. Snow gets its own line, its own contracts and its own margin, so you know whether the winter work is worth the wear on the trucks.
Fall or winter, so the new books are clean before the spring rush. Starting in June works, it is just a busier month to change anything.
Talk in the off-season, before the trucks roll.
Fifteen minutes. Tell me how the business is set up and I will tell you what the books should look like and what it costs.