Bookkeeping for salons, spas and studios.
Full chairs and a full class do not always mean a full bank account. Monthly bookkeeping for salons, spas, barbers and fitness and yoga studios. Booth rent, commissions, retail and memberships each tracked the way they actually work.
Four kinds of revenue, and each one needs its own treatment.
A salon or studio runs several small businesses at once. The books should say which one is carrying the rent.
Booth rent versus commission
Renters are tenants, commission stylists are payroll, and the two are taxed and reported differently. Getting that right is most of the job.
Retail product
Inventory bought and sold at the front desk, tracked so you know the margin instead of just the sales.
Memberships and packages
A ten-class pack sold in January is earned across the classes. Recognized right, a strong sales month does not hide a weak attendance month.
Tips and payroll
Tips through the register, commission calculations, and payroll as an add-on quoted by headcount.
A quiet, repeatable month.
This is not a seasonal business. The value is in a close that happens the same way every month, so you stop thinking about it.
- Every month
Register and bank reconciled, product purchases categorized, booth rent and commissions recorded, statements inside 20 days.
- Quarterly
Sales tax on retail, a look at retail margin, and a check on which services and memberships are growing.
- January
Year-end books closed for your preparer. 1099s for any renters or contractors who need them.
- Any month
Adding a chair, a room or a second location. The books are set up so a new revenue line takes ten minutes, not a re-do.
Usually one of these two.
A single owner-operator with a couple of renters fits the first tier. Commission staff, retail inventory and memberships push it to tax-ready books.
From $400/ month
For an owner who wants the books off their desk.
- Every transaction categorized
- Bank and credit card accounts reconciled every month
- QuickBooks Online included, with view-only access to your bank and cards
- Balance sheet and income statement in your inbox within 20 days of month-end
From $600/ month
For an owner who wants more of the accounting handled. Most people land here.
- Everything in The Basics
- Statements within 15 days, plus a cash-flow statement and a monthly management report
- Tax-ready books, and I work directly with your tax preparer
- Accounts receivable and payable managed and reported
- A monthly check-in on where you stand, and an annual budget
- 1099s handled, up to 20
Payroll is an add-on on The Foundation and The Partner, quoted by headcount and filings. All three tiers
What salons and studios owners ask.
If yours is not here, the 15-minute call is where it gets answered.
Booth rent is rental income to you and the renters run their own books. I record the rent, and if you pay any of them for anything else, that gets tracked for 1099s.
Yes. Packages and memberships are recorded as deferred revenue and recognized as they are used, so the report reflects the month, not the sale.
Payroll is an add-on on The Foundation and The Partner, and commission calculations are part of it.
QuickBooks Online, with the sales data coming from whatever booking or register system you already run.
Fifteen minutes between clients.
Tell me how the business is set up, renters or staff, retail or not. I will tell you which tier fits and what it costs.