Nonprofit bookkeeping.
Every dollar has a purpose attached. The books should remember which one. Monthly bookkeeping for small nonprofits. Funds tracked by restriction, grants tracked by grant, and statements the board can read without an accounting degree.
Nonprofit books are business books with one extra question: whose money is it?
A nonprofit runs on the same bank feeds and bills as any business. What is different is that a donor or a grantor said what the money is for, and the books have to keep that promise.
Restricted and unrestricted funds
Every gift and grant tagged by restriction, so you always know what is spendable and what is spoken for. No surprises at the board meeting.
Grant tracking and reporting
Each grant with its own budget and its own actuals, so the report to the funder takes an afternoon instead of a week.
Functional expenses
Program, management and fundraising, allocated the way the 990 and your funders expect, so the year-end split is a report and not a reconstruction.
Board-ready statements
A statement of activities and financial position every month, plus a budget-to-actual the board can actually read.
A calendar built around the board and the 990.
Nonprofits have two audiences for the numbers, the board every month and the IRS once a year. The rhythm serves both.
- Every month
Bank and card accounts reconciled, gifts and grants recorded by restriction, functional expenses allocated. Board package within 20 days of month-end.
- Quarterly
Grant budget-to-actual for every open grant, restricted fund balances confirmed, and a look at cash against the next quarter's program spend.
- Fiscal year-end
Books closed and organized for the Form 990 preparer, with the functional expense split and the restricted-fund rollforward already done.
- Before the annual meeting
The year in one page: what came in, what it was for, what it was spent on, and what is left.
Usually one of these two.
Fund tracking and the 990 make tax-ready books the floor. The monthly review fits an organization with grants to report on or a board that wants budget-to-actual every month.
From $600/ month
For an owner who wants more of the accounting handled. Most people land here.
- Everything in The Basics
- Statements within 15 days, plus a cash-flow statement and a monthly management report
- Tax-ready books, and I work directly with your tax preparer
- Accounts receivable and payable managed and reported
- A monthly check-in on where you stand, and an annual budget
- 1099s handled, up to 20
From $1,800/ month
For an owner who wants a second set of eyes on the numbers and an ongoing financial partner.
- Everything in The Basics and The Foundation
- Statements within 10 days, transactions reconciled weekly
- A financial review call twice a month
- Quarterly budget-to-actual review, KPI and trend analysis
- Working-capital oversight and planning for what is next
- Workflow and automation support
Payroll is an add-on on The Foundation and The Partner, quoted by headcount and filings. All three tiers
What nonprofits owners ask.
If yours is not here, the 15-minute call is where it gets answered.
No. I get the books to where your 990 preparer can file from them, with the functional expenses and restricted funds already sorted. If you need a preparer who knows nonprofits, I can point you to one.
Yes. Each grant gets its own budget and actuals in the books, so funder reports come straight out of the system.
Yes. Donor and event platforms stay where they are and feed the books; the accounting lives in QuickBooks Online.
Many small nonprofits start there. The question is whether the treasurer wants to keep doing it, and whether the board would rather they focused on oversight.
Fifteen minutes, before the next board meeting.
Tell me how the organization is funded and how the books look today. I will tell you which tier fits and what it costs.