Ecommerce and Shopify bookkeeping.
A Shopify payout is not revenue. The books should know the difference. Monthly bookkeeping for online stores. Payouts from Shopify, Amazon, Stripe and PayPal reconciled back to gross sales, fees, refunds and sales tax, so the profit and loss says what you actually made.
Ecommerce books go wrong at the payout.
A payout hits the bank as one number. Inside it are gross sales, refunds, platform fees, shipping collected and sales tax that is not yours. Book the payout as revenue and every margin on the report is wrong.
Payouts reconciled to orders
Every Shopify, Amazon, Stripe and PayPal payout broken back into sales, fees, refunds, shipping and tax, so revenue and cost of sales are real numbers.
Inventory and cost of goods
Purchases tracked as inventory, cost of goods recognized as items sell, and a count at year end so the balance sheet is true.
Sales tax by state
Where you have nexus, what the platform collects for you and what it does not, filed on time. The first call sorts out which states apply.
Ad spend and margin
Meta and Google spend on their own lines, so you see contribution margin after ads and not just gross profit.
A monthly close for a business that sells every hour.
Orders never stop. The books need one clean line per month, with the payouts fully explained.
- Every month
Payouts reconciled to platform reports, fees and refunds categorized, inventory purchases recorded. Profit and loss within 20 days with gross margin and margin after ads.
- Monthly or quarterly
Sales tax returns where they apply, and a look at which channels and products carry the margin.
- Q4
The holiday run: cash needs for inventory buys, and a weekly reconciliation if volume calls for it.
- January
Year-end inventory count recorded, books closed for your preparer, 1099s to any contractors and freelancers.
Usually one of these two.
Inventory and multi-state sales tax make tax-ready books the floor. The monthly review fits a store deciding how much to put into inventory or ads next quarter.
From $600/ month
For an owner who wants more of the accounting handled. Most people land here.
- Everything in The Basics
- Statements within 15 days, plus a cash-flow statement and a monthly management report
- Tax-ready books, and I work directly with your tax preparer
- Accounts receivable and payable managed and reported
- A monthly check-in on where you stand, and an annual budget
- 1099s handled, up to 20
From $1,800/ month
For an owner who wants a second set of eyes on the numbers and an ongoing financial partner.
- Everything in The Basics and The Foundation
- Statements within 10 days, transactions reconciled weekly
- A financial review call twice a month
- Quarterly budget-to-actual review, KPI and trend analysis
- Working-capital oversight and planning for what is next
- Workflow and automation support
Payroll is an add-on on The Foundation and The Partner, quoted by headcount and filings. All three tiers
What ecommerce owners ask.
If yours is not here, the 15-minute call is where it gets answered.
Shopify, Amazon, Etsy, Square, Stripe and PayPal. Their payout and settlement reports are what the bank deposits get reconciled against.
I track nexus and prepare the numbers, and can file depending on how your accounts are set up. Marketplace-collected tax is separated from tax you owe directly.
Yes, at the level the books need: purchases in, cost of goods out, and a count at year end. Unit-level inventory stays in your store or inventory software.
No. Point-of-sale and online sales are reconciled separately and reported together, so you see each channel on its own.
Fifteen minutes, between orders.
Tell me what you sell, where you sell it and how the payouts land today. I will tell you which tier fits and what it costs.